PROCUREMENT TRACKING FOR CONSTRUCTION

Every delivery. Every division. Visible in real time.

XProcura gives general contractors and subcontractors real-time visibility into every procurement item, every delivery, and every long-lead risk — across the entire portfolio.

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jordan-co / east tower 2 / all divisionsSYNC LIVE

EXPECTED

142

items this month

CONFIRMED

118

vendor-confirmed

UNCONFIRMED

awaiting response

DELAYED

schedule impact

ITEMDESCRIPTIONVENDORNEEDEDSTATUS

26-012500A Switchgeardiv 26 · electricalReliant ElectricWK 18+12W

23-04Rooftop AHU · 25-tondiv 23 · hvacMason MechanicalWK 16+2W

22-07Med-gas manifoldsdiv 22 · plumbingHalsted PlumbingWK 17+2W

23-02VAV boxes · 48 unitsdiv 23 · hvacHartline AirWK 15IN TRANSIT

27-03Fiber trunk cablesdiv 27 · commsCorningWK 15DELIVERED

01 / THE PROBLEM

Procurement is the single largest schedule risk in construction. And the least visible.

PAIN 01

You find out a delivery slipped when the field is standing at an empty dock.

The vendor knew Monday. You found out Friday. The schedule impact was locked in before anyone picked up the phone.

PAIN 02

Status lives in spreadsheets, emails, texts, and phone calls.

Every PM has their own tracking method. Every sub reports differently. There is no single source of truth across divisions.

PAIN 03

Long-lead items decide the schedule. Nobody watches them proactively.

Switchgear, transformers, AHUs — the items that determine your completion date are tracked the same way as commodity items. Until they slip.

02 / THE SHIFT

XProcura helps you deliver accurate, real-time tracking for every item, across every project.

FOR GCs

Portfolio-wide visibility without changing how your subs work.

See every division, every project, every long-lead risk from one screen. Drill from portfolio to item in three clicks. Stop chasing status.

FOR SUBS

One workspace for every GC, every project, every division you run.

Manage procurement across all your GCs in one place. Prove your delivery reliability with data, not stories. Stop getting blamed for vendor slips.

FOR THE FIELD

Receive deliveries from a phone in under 30 seconds.

Photo, signature, packing slip — captured at the dock. Works offline. Syncs when signal returns. No training required.

03 / WHY THIS MATTERS

The cost of fragmented procurement isn't theoretical. It's documented.

PROJECTS WITH OVERRUNS

85%

of construction projects globally experience cost overruns. Average overrun: 28%.

SOURCE — FLYVBJERG ET AL., 258-PROJECT STUDY

SUPPLY-CHAIN CONCERN

63%

of contractors cite supply-chain delays as their single biggest project-delivery concern.

SOURCE — PCL CONSTRUCTION INDUSTRY ANALYSIS, 2024

SCHEDULE IMPACT

41%

of firms report direct schedule impacts from switchgear and transformer delays alone.

SOURCE — BRIDGIT 2025

MARGIN LOST · SCOPE GAPS

10–15%

of margin lost to procurement variations from missing or inconsistent scopes.

SOURCE — INDUSTRY RESEARCH, 20,000+ HOURS

Procurement visibility is the cheapest schedule insurance you can buy.

04 / HOW IT WORKS

Four steps. Live in under 30 days.

PROJECT SETUP

Define the project, add the CSI divisions in scope, invite the subs. Under an hour for a mid-size commercial project.

SUBS OWN THEIR SHEETS

Each sub gets a procurement sheet scoped to their division. Their vendors, their dates, their items. GC sees everything in real time.

VENDORS CONFIRM DIRECTLY

Vendors get a link to confirm dates and upload packing slips. No login required for one-off suppliers. Status updates flow automatically.

FIELD CAPTURES AT THE DOCK

Deliveries received on mobile with photo + signature. Offline-capable. The receipt is in the system before the truck leaves.

See the full walkthrough

05 / INTEGRATIONS

Plugs into what you already run.

PROCORE

Sync projects & subs

P6 / MS PROJECT

Schedule dates

SAGE / VIEWPOINT

PO & cost codes

EMAIL / SMS

Vendor notifications

06 / TRUST

Built for construction data.

SOC 2 TYPE II

Enterprise-grade security

Encrypted at rest and in transit. Role-based access. Full audit trail on every change.

99.9% UPTIME

Always available

Your field doesn't stop for server maintenance. Neither does XProcura.

YOUR DATA

You own it. You export it.

Full data export anytime. No lock-in. PDF, CSV, or API — your choice.